Registrar

The Day Camp Registrar’s role is to setup and execute registration for campers, teen program aides, and adult volunteers.

Responsibilities

Serve as part of the Leadership Team of the day camp.
Attend day camp Leadership Team meetings specifically with registration agenda items
Assist business manager in the development and implementation of the camp budget and promotional material for participant registration.
Select a mailing address for delivery of registration forms, and phone and e-mail contact information for questions about registration.
Accept all registrations before and during camp operation.
Work with Service Unit Registrar to submit the list of participants to GSWW.
Submit Financial Assistance applications and Cookie Credit requests as needed.
Ensure the deposit all money as set up by the Day Camp Business Manager.
Keep records of payments and outstanding fees.
Assist in the development of the camper confirmation packet. Distribute to registered participants at least 4 weeks prior to the Day Camp.
Compile a list of registrations by grade level. Work with team to place campers in grade level units.
See that the Day Camp Director is kept informed of registrations at all times. Notify the Director of Volunteer-Led Camps when camp has reached its capacity.
Collect health information forms and give to the Health Supervisor.
Participate in pre-camp orientation, final evaluations, and closing camp procedures.
Submit the Final Participation Report within two weeks of camp closing to the Director of Volunteer-Led Camps.
Represent day camp and Girl Scouts in a positive light to campers, volunteers, guests, and the community.

Qualifications

Access to computer and internet
Ability to learn registration software and basic computer skills
Good organization and communication skills
Ability to effectively collaborate with a team of volunteers and camper parents

Service Commitment

The Day Camp Director will appoint the Registrar for a one year (renewable) term in which they can expect to provide a minimum of 60 hours of service, depending on the needs of the day camp. The service hours will be spread out over a planning and preparation period leading up to the opening of day camp and following the end of the day camp session. This position does not require you to be at camp during the week.

Supervision and Support

The Day Camp Registrar is supported by and accountable to the Day Camp Director and works closely with the leadership team.

Diversity and equity are core values of Girl Scouts of Western Washington. We aim to empower every Girl Scout-girls of every race, ethnicity, socioeconomic status, sexual orientation, ability, gender identity, religion, or geographic location-to make the world a better place. We also recognize that gender is not binary – people don’t identify only as boys or girls. We welcome children from across the gender spectrum: those who identify as transgender, agender, androgynous, etc., and those who are in transition or questioning their gender identity. Because the Girl Scout mission is to specifically hold space for Girl Scouts to build courage, confidence and character, Girl Scouts would not be an appropriate space for those who identify as cis gender boys (those whose gender identity is male and their assigned sex at birth is male).

Kirkland Rainbow Adventure
Day Camp

July 6 - 10, 2026 9:00 am - 3:30 pm Rose Hill Elementary School

Registrar

Kirkland Rainbow Adventure Day Camp

July 6 - 10, 2026 9:00 am - 3:30 pm Rose Hill Elementary School

Registrar

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Kirkland Rainbow Adventure
Day Camp